Project Closure

The last and the most important part of the “Project Management Techniques” of an IT project development is the project Closure phase. The starting of this phase considers that all the objectives of the project are accomplished and the final product is ready to deliver by the client. Project closure is the phase of the project life cycle where deliverables are transferred from organization to business as Usual. These deliverables can be transferred as they are completed or can be aggregated and transferred at the end.

Project Closure Phase

This phase calls for the accomplishment of certain tasks:

Before completely closing the project, it becomes the duty of the project manager to map the final outcome with the desired outcome in order to effectively manage this Project Management technique. In case of any alterations or modifications, proper documentation is to be done stating why those changes are done and what is the effect of them on the final outcome.

Every new project carries a new opportunity and new learning with it. During the project development, lots of new lessons can be learned jointly by the stakeholders, members of the team as well as sponsors. Organizations cannot afford to relearn the lessons already learned. Therefore, if possible, these lessons can be documented so that the learning can be implemented in future projects.

It is important to take time to analyze and learn from what has happened on the last project. Officially, this Project Management technique of project closure is often overlooked and undervalued.

However, this phase is an ideal opportunity for capturing lessons learned, demonstrating acceptance and usability and facilitating knowledge transfer. For IT projects, user acceptance is the tollgate for project closure. It becomes necessary to go slow in the closing of the project so that you can ensure the greatest transfer of knowledge.

There are basically two main processes which are followed in this Project Management technique:

Administrative Closure

Administrative Closure – In this process, all the deliverables of the project together with the closure documents are prepared. It also involves releasing and issuing of the resources and the Project Management technique involved in the project development.

Evaluation Report

Developing the Evaluation Report: This Report includes:

The yield of the Closure phase gives the catalyst to execute the upcoming projects with superior control and effectiveness.

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