Project Management Deliverables

What are Project Management Deliverables

Project management deliverables are the tangible and intangible outputs that are produced throughout the project lifecycle. They are the results of the work that is done on a project and they are used to measure progress and success.

Types of Project Management Deliverables

There are many different types of project management deliverables, but some of the most common include:

Plans and Schedules

These documents outline the project’s roadmap, including its objectives, scope, timeline, budget, and risks. They serve as a guiding light for the team and stakeholders, ensuring everyone is on the same page.

Reports and Presentations

These deliverables communicate the project’s progress, highlighting achievements, challenges encountered, and adjustments made. They keep stakeholders informed and provide valuable insights for decision-making.

Products and Features

These are the tangible outputs of the project, such as developed software, manufactured products, or launched websites. They represent the concrete results of the team’s efforts and fulfill the project’s purpose.

Documentation and User Manuals

These deliverables provide instructions and explanations for using the project’s outputs. They can include technical specifications, operating guides, training materials, and FAQs.

Data and Analysis

Research projects and data-driven initiatives often produce extensive data sets and analytical reports. These deliverables capture key findings, insights, and recommendations derived from the project’s data.

Training and Skill Development

Project teams often acquire new knowledge and skills during the project lifecycle. These intangible outputs can be documented in training materials, knowledge-sharing sessions, or improved skill sets that benefit the organization beyond the project’s timeframe.

Improved Processes and Systems

Effective projects often lead to optimized workflows, streamlined procedures, and implemented technological advancements. These intangible outputs enhance efficiency, reduce errors, and contribute to the organization’s long-term success.

Enhanced Communication and Collaboration

Projects can foster better communication and collaboration between teams, departments, or stakeholders. This intangible output improves teamwork, knowledge sharing, and overall project management effectiveness.

Increased Knowledge and Expertise

Projects often involve research, exploration, and problem-solving, leading to increased knowledge and expertise for the team members and the organization as a whole. This intangible output can benefit future projects and enhance the organization’s capabilities.

Positive Brand Image and Reputation

Successful projects that positively impact stakeholders or communities can contribute to a stronger brand image and reputation. This intangible output builds trust, loyalty, and positive associations with the organization.

The specific deliverables for a project will vary depending on the nature of the project. However, all deliverables should be well-defined, measurable, achievable, relevant, and time-bound. They should also be agreed upon by all stakeholders before the project begins.

Project Management Deliverable Documents

There can be a number of documents associated with a project deliverables. Here is a list of 10 popular project management deliverable documents:

1. Project Charter – a document that formally initiates the project, outlining objectives, scope, stakeholders, risks, and overall approach.
2. Project Plan – a comprehensive document detailing the project’s schedule, resources, budget, scope, and approach, including timelines and milestones.
3. Business Case – a document justifying the need for the project, including an analysis of expected benefits, costs, risks, and alignment with business strategy.
4. Risk Assessment Reports – a detailed analysis of potential risks the project may encounter, their likelihood, impact, and proposed mitigation strategies.
5. Progress Reports – regular updates provided to stakeholders about the current status of the project, including achievements, challenges, and next steps.
6. Final Product or Service – the tangible output of the project, which could be a physical product, software, infrastructure, or a provided service.
7. Quality Control Documents – records and reports that provide evidence of the project meeting the set quality standards and requirements.
8. Change Management Documents – documentation of any changes made to the project scope, schedule, or resources, including the impact analysis and approvals.
9. Post-Implementation Review Report – a document analyzing the project’s success, challenges, lessons learned, and recommendations for future projects.
10. Stakeholder Feedback and Evaluations – feedback from stakeholders and end-users, providing insights into the project’s effectiveness and areas for improvement.

Well-Defined Project Management Deliverables

Here are some of the benefits of having well-defined project management deliverables:

• They help to keep the project on track.
• They provide a clear communication tool for stakeholders.
• They help to identify and mitigate risks.
• They can be used to measure progress and success.
• They can be used to improve future projects.

Conclusion

Overall, project management deliverables are an essential part of any successful project. By taking the time to define and manage your deliverables, you can increase your chances of success.

Each deliverable is a measurable, tangible, verifiable outcome, result, or item that must be produced to complete a project or part of a project. They are key to project success and are often used as benchmarks to monitor and measure project performance.

Remember, the specific types of deliverables will vary depending on the project’s nature, goals, and stakeholders. However, by clearly defining, planning, and measuring your project’s deliverables, you can ensure it stays on track, achieves its objectives, and delivers lasting value.